Document Controller
M&E Document Controller
Manchester
Reporting To
M&E Manager / Project Manager / Document Control Manager
Role Overview
We are seeking an organised and detail-focused M&E Document Controller to manage the production, distribution, tracking and storage of mechanical and electrical project documentation.
The successful candidate will work closely with the M&E team, subcontractors, consultants, suppliers and wider project team to ensure that drawings, specifications, technical submissions, RFIs, O&M information and other project documentation are accurately controlled and issued in accordance with project procedures.
Key Responsibilities
- Manage the M&E document control system throughout the project lifecycle.
- Register, upload, distribute and track drawings, documents and technical information.
- Maintain accurate drawing and document registers, ensuring revision status is kept up to date.
- Control the issue and receipt of M&E drawings, specifications, schedules and technical submissions.
- Manage document workflows, approvals, comments and resubmissions.
- Track RFIs, TQs, technical submittals and design queries.
- Coordinate the distribution of information between M&E subcontractors, consultants, designers and the project team.
- Ensure superseded documents are appropriately archived and removed from active use.
- Monitor outstanding documentation and chase overdue submissions and responses.
- Maintain records of design changes, drawing revisions and document transmittals.
- Assist with the compilation and management of O&M manuals, commissioning records, test certificates and handover documentation.
- Support the M&E team with project reporting and document status updates.
- Ensure documentation is stored in accordance with company and project procedures.
- Assist with audits and ensure project records are complete, accurate and traceable.
- Liaise with site teams to ensure the latest approved information is available for construction.
Typical M&E Documentation
The role may involve controlling:
- Mechanical and electrical drawings
- Builderswork drawings
- Coordinated/services drawings
- Design drawings and specifications
- Technical submittals
- Material approvals
- RFIs / TQs
- Design change notices
- Equipment schedules
- Method statements
- Inspection & Test Plans (ITPs)
- Commissioning documentation
- Testing and certification records
- As-built drawings
- O&M manuals
- Asset registers
- Handover documentation
- Drawing transmittals and correspondence
Essential Experience & Skills
- Previous experience in document control within construction, M&E, engineering or a similar environment.
- Good understanding of construction documentation and drawing revision processes.
- Strong organisational and administrative skills.
- Excellent attention to detail.
- Ability to manage multiple priorities and work to deadlines.
- Confident communicating with project teams, subcontractors and consultants.
- Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
- Experience using a Common Data Environment (CDE) or document management system.
- Ability to identify discrepancies, missing information and document-control issues.
- Professional and proactive approach.
Desirable
- Experience working on M&E or building services projects.
- Knowledge of systems such as Viewpoint, Asite, Aconex, Procore, Autodesk Construction Cloud, Zutec or SharePoint.
- Understanding of mechanical and electrical construction terminology.
- Experience supporting project handover and O&M compilation.
- Previous experience working on large-scale commercial, residential, healthcare, industrial or infrastructure projects.
Qualifications
A formal qualification is not necessarily required; however, relevant experience in construction document control, M&E administration, engineering administration or project coordination is highly desirable.
